How we work
A working lead system, live in weeks — not a portfolio to scroll.
An engagement with Arclanova is simple: we find where leads slip away, build the automation that catches them, and hand you a system that answers, follows up, and books on its own. Here's exactly how that goes — plus live demos of the pieces you'd get.
The process
From a free audit to a system that runs itself.
Concrete steps, concrete timing. This is what the first month looks like.
Step 1 · Day 0
The free automation audit
We map every place a lead can reach you — calls, forms, DMs — and show exactly where they're going unanswered. You leave with a clear picture of what's recoverable, whether or not we work together.
Step 2 · Days 1–10
We build & configure
We set up instant lead response, missed-call text-back, follow-up sequences, and your booking flow — connected to your calendar and tools. You review the messaging in your own voice before anything goes live.
Step 3 · Day 14
Your system goes live
By day 14, every missed call triggers an automatic text-back and every web lead gets a reply in under 60 seconds. The after-hours receptionist starts answering and booking around the clock.
Step 4 · Days 15–30
What you see in the first 30 days
Mornings start with booked appointments instead of missed calls. You get a clear view of every lead captured, replied to, and won back — and we tune the system with you as real conversations come in.
Live demos
See the system in action.
Four scripted demos, each a different fictional business. Tap through them — every one runs right here in your browser.
AI website chatbot
Answers questions and books straight from your site. Tap a prompt to try it.
Chat with us
Lumière Med Spa
After-hours AI receptionist
Picks up when you can't — qualifies and books, day or night.
Northgate Heating & Air
After-hours receptionist
On call· 00:00
Live transcript
Missed-call text-back
A missed call turns into a booked appointment, automatically.
Text Message · Today 6:48 PM
The whole system
How a single lead flows from first contact to a review request.
Ironside Fitness
Full pipeline · Fitness studio
Follow a lead: A new lead fills out the free-trial form at 9:12 PM.
System live · always onIntake
Every inbound lead lands in one place — no matter where it comes from.
Triggers
Instant response
An on-brand reply goes out in seconds, day or night — every channel, one voice.
Follow-up & nurture
Friendly, automatic nudges keep the lead warm until they're ready to book.
Auto-nudges if a lead goes cold — nobody slips through.
Booking
They pick a time and it drops straight onto your calendar, reminders included.
Review & retention
After the visit, an automated review request goes out. Happy customers are prompted to post a public review; if the feedback is negative, it's routed straight to your team for an immediate response.
Want this running for your business?
The free audit shows you exactly where leads are leaking and what it's worth to fix — no pressure, no obligation.
Free · 20 minutes · No obligation